Turn scattered folders and email chains into processes that run themselves
If approvals happen over email, documents live in five different places, and nobody’s quite sure which version is current, Taolo designs the SharePoint structure and Power Automate workflows that fix it, built around how your team actually works.
Structure first, automation second
Information architecture
A document and site structure is designed around your business, not the default SharePoint template nobody customised.
Permissions done properly
Access is set up around roles and teams from the start, so you’re not untangling who-can-see-what a year later.
Automated approval workflows
Sign-offs, requests, and reviews are routed automatically to the right person, with a visible status instead of a buried inbox thread.
Document lifecycle rules
Versioning, retention, and archiving are handled automatically instead of relying on someone remembering to do it.
Team training
You get a short, practical walkthrough so your team actually uses the new structure instead of quietly going back to email.
Post-launch adjustment
Real usage always surfaces small fixes in the first few weeks. Those get made as part of the engagement, not billed separately.
We map the process before we automate any of it
Discover
We walk through how the process actually works today, not how the org chart says it should.
Design
Information architecture and workflow logic are mapped out before any building starts.
Build
SharePoint structure and Power Automate flows are built to that design.
Test
We run through real scenarios with your team before it goes live.
Train
You get a short handover so the new setup sticks.
Before you request an assessment
We already have SharePoint, can you fix what’s there instead of starting over?
Usually, yes. Most engagements involve restructuring an existing site rather than building from a blank one, and we’ll tell you honestly if a rebuild would genuinely serve you better.
Does this replace our existing software?
Not usually. The goal is to connect what you already use into a single clear structure, not force a migration off tools that work fine for you.
What if our process changes after this is built?
Workflows built this way are designed to be adjusted, not rebuilt from scratch. Small changes are normal and expected as your business evolves.
Still running approvals over email?
Tell us how the process works today and we’ll show you what it could look like automated.
Request an Assessment